Speaking Before Council/Committees

Registration

• Submit a completed Request for Deputation form, including a preferred date. The request is required to be submitted 7 days prior to the Council/Committee meeting.

• Ensure any presentation material you wish to share with Council during your deputation is received by the Clerk at least five days prior to the meeting.
• Once your deputation request has been received and approved for a Council meeting date, you will receive a confirmation email from the Clerk.
• Failure to provide your presentation 5 business days prior to the meeting may result in the presentation not being shared at the meeting.
• Accepted presentation formats: Adobe PDF and Microsoft PowerPoint. Alternative formats may be shared at the discretion of the Clerk.

Maximum Time Allotment

Deputation speakers are permitted a maximum of ten (10) minutes to speak before Council/the Committee.

Objective

The purpose of deputations is to provide information on a specific topic.

Registration

Registration is not required. Correspondence is required to be submitted 7 days prior to the Council/Committee meeting to be included on the agenda.

Correspondence may be submitted to clerk@townofbwg.com (please note in your email the preferred meeting (Council/Committee); if none is noted, the Clerks Division will direct appropriately)

Approved correspondence will be attached to the appropriate agenda; any information disclosed in a correspondence letter will become part of the public record.

Response

There may be discussion on the item of correspondence, or it may be received for information purposes without any discussion.